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Privacy Policy

Last Updated: April 1, 2025

Hemispherica Vigilance Group LLC (“HVG”, “we”, “us”, or “our”) operates the website located at www.hemisphericavigilance.com (the “Site”). As a Miami-based security intelligence firm dedicated to combating transnational crime and strengthening institutional resilience across the Western Hemisphere, we recognize the importance of protecting personal and organizational data. This Privacy Policy outlines how we collect, use, disclose, safeguard, and retain information when you access our Site or engage with our services.

By visiting, navigating, or submitting information through the Site, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy. If you disagree, please do not use this Site.

We reserve the right to update this Privacy Policy from time to time. When changes are made, we will revise the “Last Updated” date at the top of this page. For material changes, we will provide notice through prominent posting on the Site or direct communication where contact details are available.

1. Scope of This Privacy Policy

This Privacy Policy applies to all data collected through the Hemispherica Vigilance Group website and related digital platforms, including but not limited to:

  • Information submitted via contact forms, newsletter subscriptions, or service inquiries
  • Data collected through automated technologies such as cookies and analytics tools
  • Personal and institutional information shared during preliminary consultations or partnership discussions
  • Records generated through formal client engagements, training programs, or advisory services

It does not apply to information collected offline unless that information is later digitized or integrated into our systems, in which case applicable data processing agreements and internal compliance protocols will govern it.

2. Information We Collect

We collect various types of information depending on how you interact with Hemispherica Vigilance Group.

Personal Information You Provide Directly

When you reach out to us through the Site—whether to request services, schedule a consultation, subscribe to updates, or explore partnership opportunities—we may collect the following personal data:

  • Full name
  • Job title and professional affiliation
  • Organization or agency name
  • Email address
  • Phone number, including country code
  • Mailing address
  • Country of residence
  • Areas of professional interest or operational concern
  • Message content or inquiry details

This information is used solely to respond to your request, initiate a dialogue, and assess potential collaboration opportunities.

Organizational and Institutional Data

For government agencies, law enforcement bodies, NGOs, multilateral organizations, and corporate compliance teams, we may collect institutional details such as:

  • Department or unit designation
  • Jurisdiction of operation
  • Nature of security or compliance challenges
  • Points of contact and clearance levels (where applicable)

Such data is treated with the highest level of confidentiality and used strictly for service coordination, needs assessment, and strategic planning.

Automatically Collected Information

When you visit our Site, we automatically collect technical and behavioral data to ensure optimal performance, security, and user experience. This includes:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages viewed and duration of visit
  • Referral sources (e.g., search engines, external links)
  • Clickstream and navigation patterns
  • Date and time of access

This information is collected through cookies, log files, and analytics tools and is aggregated to improve Site functionality and detect potential threats.

Information from Third Parties

We may receive information about individuals or organizations from trusted sources such as professional directories (e.g., Marquis Who’s Who), public databases, referral partners, or inter-agency networks. We only process such data when permitted by law and relevant data-sharing frameworks.

3. How We Use Your Information

We use the information we collect for legitimate, transparent, and mission-aligned purposes, including:

  • Responding to inquiries and facilitating initial consultations
  • Delivering intelligence reports, strategic advisories, and training materials
  • Managing public-private partnership development initiatives
  • Conducting threat assessments, forensic analysis, and supply chain vulnerability reviews
  • Enhancing our services through internal research and quality assurance
  • Monitoring and improving Site performance, usability, and cybersecurity
  • Sending newsletters, policy updates, event invitations, and thought leadership content (with consent)
  • Complying with legal, regulatory, and contractual obligations

We do not use your data for any purpose unrelated to our core mission of advancing security and intelligence cooperation in the Western Hemisphere.

4. Legal Basis for Processing (Under GDPR and Other Frameworks)

For individuals in jurisdictions governed by privacy regulations such as the General Data Protection Regulation (GDPR), we rely on one or more lawful bases for processing personal data:

  • Consent: When you voluntarily submit information and agree to its use, such as through a contact form or subscription.
  • Contractual Necessity: When processing is required to respond to an inquiry or enter into a service agreement.
  • Legal Obligation: To comply with U.S. federal laws, export controls, or court orders.
  • Legitimate Interests: For purposes such as cybersecurity, fraud prevention, service improvement, and stakeholder engagement, provided these interests do not override your fundamental rights.

You have the right to withdraw consent at any time or object to processing based on legitimate interests. Please contact us using the information provided in Section 11.

5. Data Sharing and Disclosure

Hemispherica Vigilance Group does not sell, rent, or monetize personal or organizational data for commercial purposes.

However, we may share information under the following limited and controlled circumstances:

With Trusted Service Providers

We may engage third-party vendors to support our operations, including IT infrastructure, cloud hosting, email distribution, and document management. These providers are bound by strict confidentiality agreements and are prohibited from using your data for any purpose other than fulfilling their contracted services.

With Partner Organizations

In the context of formal public-private partnerships, joint training programs, or regional task forces, we may share aggregated or de-identified data to support collective action against transnational crime. Such sharing occurs only with prior consent and under formal data sharing agreements.

With the Government and Law Enforcement Authorities

We may disclose information if required by law, subpoena, court order, or legal process, or to prevent imminent harm, investigate suspected illegal activity, or protect national security.

In Connection with Business Transfers

If Hemispherica Vigilance Group undergoes a merger, acquisition, or asset sale, your information may be transferred as part of the transaction, subject to the implementation of appropriate safeguards and prior notice.

For Aggregate or Anonymized Reporting

We may publish research, white papers, or case studies using de-identified, aggregated data to advance understanding of illicit trade, firearms trafficking, and regional security trends. No individual or organization will be identifiable in such publications without explicit permission.

6. Data Retention and Storage

We retain personal and organizational data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law or operational necessity.

Typical retention periods include:

  • Inquiry records: 2 years from last contact
  • Client engagement files: 7 years from project completion (in accordance with federal contracting standards)
  • Training participant data: 5 years
  • Newsletter subscriber lists: Until unsubscribed

All data is stored securely using encryption, access controls, and multi-factor authentication. Primary data centers are located in the United States; however, authorized personnel may access information from other regions, including Latin America, the Caribbean, Europe, and Africa, always under appropriate safeguards and compliance protocols.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information. These include:

  • The right to access and receive a copy of your data
  • The right to correct inaccurate or incomplete information
  • The right to request deletion of your data, subject to legal exceptions
  • The right to restrict or object to processing
  • The right to data portability in a structured, machine-readable format
  • The right to withdraw consent at any time

To exercise any of these rights, please contact us using the information in Section 11. We will respond to all valid requests within 30 days, though complex requests may require additional time. We may verify your identity before fulfilling a request to prevent unauthorized access.

8. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies to enhance functionality, security, and user experience.

We use:

  • Essential Cookies: Necessary for Site operation, such as session management and login security.
  • Performance Cookies: To collect anonymous data on Site usage via analytics tools.
  • Functional Cookies: To remember preferences like language settings.

We do not use advertising or behavioral tracking cookies. We do not allow third-party ad networks or social media trackers on our Site due to security and confidentiality requirements.

You can manage or disable cookies through your browser settings. However, disabling essential cookies may affect Site functionality.

9. Data Security

Hemispherica Vigilance Group implements rigorous administrative, technical, and physical safeguards to protect your information against unauthorized access, disclosure, alteration, or destruction.

Our security measures include:

  • End-to-end encryption for sensitive communications
  • Multi-factor authentication for all internal systems
  • Role-based access controls
  • Regular security audits and penetration testing
  • Secure data transmission using HTTPS/TLS
  • Employee training on data protection and incident response

While we employ industry-standard protections, no electronic transmission or storage system is completely immune to risk. In the event of a data breach involving personal information, we will notify affected individuals and relevant authorities without undue delay, in accordance with applicable laws.

10. International Data Transfers

Because our work spans the Western Hemisphere, including the United States, Latin America, the Caribbean, and beyond, we may transfer personal data across international borders.

When transferring data outside the country of origin, we ensure appropriate protections are in place, such as:

  • Standard Contractual Clauses (SCCs) approved by the European Commission
  • Binding Corporate Rules (BCRs), where applicable
  • Compliance with bilateral data-sharing agreements between governments

All cross-border data flows are subject to risk assessment and documented approval.

11. How to Contact Us

If you have questions about this Privacy Policy, wish to exercise your data rights, or need to report a privacy concern, please contact:

Hemispherica Vigilance Group LLC

Email: [Insert Email]

Phone: [Insert Email]

Address: Miami, Florida, USA

We are committed to transparency and will make every effort to respond promptly and thoroughly.

12. Complaints to Supervisory Authorities

If you believe your data protection rights have been violated, you have the right to file a complaint with a supervisory authority in your jurisdiction, such as:

  • The national Data Protection Authority (DPA) in the European Union
  • The Federal Trade Commission (FTC) or the state Attorney General in the United States
  • The Autoridade Nacional de Proteção de Dados (ANPD) in Brazil
  • The Office of the Privacy Commissioner (OPC) in Canada

13. Children’s Privacy

Our Site and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided data, we will take steps to delete it promptly.

14. Links to Other Websites

Our Site may contain links to third-party websites, such as partner organizations, government portals, or multilateral institutions. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any information.

15. Final Provisions

This Privacy Policy forms part of our legally binding Terms and Conditions and any applicable service agreements. In the event of a conflict, the terms of a signed client agreement shall prevail.

By using our Site or engaging with Hemispherica Vigilance Group LLC, you acknowledge and accept the data practices described herein.